Cadence.How a teaching week runs on Cadence.
From setting up your studio to logging the hours you taught, here’s exactly what happens at each step, for you and for your students.
Set up your teaching space.
A short one-time setup: your name and instrument, the students you teach, their allocated yearly hours and your term dates. Cadence uses your student list and their allocations to track hours against later, and your term dates to know how many weeks the year is broken into.
Nothing here is permanent. Students, allocations and term dates can all be changed later from Settings.
7 hours offeredSend to students
Offer your times.
Drag across the grid to paint every block you could teach that week. It doesn't need to match last week: a concert run might rule out one evening, a single day away just gets left blank. If you're not teaching at all that week, use "Not teaching this week" instead of leaving the whole grid empty.
Once it looks right, send it. This is the only thing your students ever see.
1 slot selectedSubmit
Students reply — no account needed.
Each student gets a link. They open it, find their name, and either say a lesson isn't needed that week or paint the times that work for them from what you've offered. No app to install, no password to remember.
They can come back and change their answer any time, right up until you send out the confirmed schedule.
Watch replies come in.
As students respond, you see it here in real time: who's given their times, who doesn't need a lesson, and who you're still waiting on. Nothing to chase manually; the list just fills in.
You can also enter a reply yourself for a student who told you in person or by text, and it's kept clearly marked as one you entered rather than one they submitted.
Week 3
4 lessons placedThe week comes together.
Once enough replies are in, Cadence works out a timetable from everyone's overlapping availability, fitting lesson lengths, day preferences and gaps together automatically rather than you cross-referencing replies by hand.
You can review it, nudge things around, or switch to an agenda view if you'd rather see the week as a simple list than a grid, then confirm it and share the plan.
Track your hours.
Every confirmed lesson is logged automatically against that student's termly allocation, so you always know who's on track, who's fallen behind, and who's used up their hours. No separate spreadsheet to keep in sync.
Export a summary for the week, the term or the year whenever you need one.
Built for how teaching actually works.
A few of the smaller details that add up.
Cancellation handling.
Set your own cancellation window, from 6 to 72 hours. When a student cancels with enough notice the slot is simply freed up; a cancellation within the window tracks as a late cancellation, which still counts toward hours.
Scheduling preferences.
Mark certain days, or particular times of day, as preferred or best avoided. The scheduler weighs these when it works out who gets which slot.
Variable lesson length.
Students request their lesson length in 15-minute increments when they reply. Cadence fits lessons from 30 to 90 minutes together in the same week without you doing the maths.
Set your priorities.
Arrange the scheduler’s priorities to suit you: teaching on fewer days, favouring preferred days, or avoiding gaps between lessons. Cadence works through them in your chosen order, using the next priority only when there’s a genuine tie.
Ready to plan your first week?
Set up takes a few minutes. Your students never need to create an account.